Best Way To Share Large Files

We’ve experienced the irritation of having a project ready to go, only to encounter an error—“File Too Large”—when we try to send it. Even email isn’t a perfect solution; Gmail, the go-to email service for many, limits attachments to 25 MB. Storing the file on your device or in the sent box isn’t helpful either. To overcome these challenges, breaking free from conventional methods to share large files is crucial.

File Transfers: What is It and When Did it Begin

File transfers or file sharing refers to the process of moving or copying computer files from one location to another. It can involve sending files between devices like moving them from a computer to a storage drive or between users, typically over a network or via the internet. Techniques for file transferencompass a range of technologies and protocols, such as email attachments, file-sharing services, FTP (File Transfer Protocol), and others. These methods facilitate the swapping of digital files, including documents, images, videos, or any other digital file types.

The start of file transfer began in the 1970s when individuals looked for alternatives to floppy discs for distributing digital content. One of the very first online platforms is Usenet an electronic bulletin board that enabled members of online communities to post news items and facilitate the sharing of data files within newsgroups.

In 1985, the first communication protocol, FTP, set the standard for file transfer, allowing users to transmit data between distinct computer systems using a uniform set of rules and syntax.

By the 1990s, the advent of the internet revolutionized global communications. People were able to exchange information across an extensive network of computers. America Online (AOL) emerged as one of the pioneering Internet service providers, providing a subscription-based email platform and various web services including file transfer.

In 1999, the creation of the Napster music site offered users a platform to share MP3 audio files among themselves. Within its first year, the site boasted a circulation of 4 million songs, widely acknowledged as the pioneer of peer-to-peer file-sharing service. Napster paved the way for other networks like Gnutella and Freenet in the early 2000s. 

Today, there are many fast file transfer options for sharing files efficiently to manage digital information. Cloud storage platforms such as DropSendand iCloudprovide users with the capability to store all types of digital files, including videos and photos in an offsite location. This service enables individuals to access and transfer files seamlessly between any device.

The Unconventional Ways to Share Large Files

Numerous alternatives are available for transferring large files, and with the increasing shift of transactions, collaborations, and data sharing to the online sphere, here are several optimal ways to effortlessly transfer big files.

Upload Files to a Cloud Storage Service and Share Via Email

Using a cloud storage platform such as Google Drive, DropSend, or One Drive is a straightforward method to send large files. If you are using storage affiliated with your email provider, you can leverage a service that integrates seamlessly, like Google Drive for Gmail or OneDrive for Outlook.com.

Alternatively, DropSend enables you to upload sizable files and then share a web link with your recipient via email. DropSend provides a free trial offering 25 sends per month and 2GB storage space, with the option to expand when you choose to upgrade.

Leverage DropSend, a Large File Transfer Solution

DropSend stands out as a convenient method for sharing large files. As a web-based file-sharing platform, it eliminates the need for PC or desktop downloads. However, on mobile devices, the app must be downloaded to enable swift transfers and offline access. With a one-click approach, DropSend seamlessly handles storage, sending, and file requests. 

Use a VPN

A Virtual Private Network (VPN) is a service designed to safeguard your data and enhance online privacy by directing your internet connection through a server. It serves as a protective measure against hackers and online ads, offering a secure option, especially when frequently using public Wi-Fi.

In addition to enhancing security, a VPN can thwart ISPs from recognizing the size of your files, allowing for smoother file transfers. This feature is particularly advantageous when dealing with ISPs employing broadband traffic management. However, it’s essential to note that using a VON does not guarantee flawless delivery and is most beneficial when sending private documents over public Wi-Fi networks.

Transfer Files Using FTP or SFTP

FTP, or File Transfer Protocol  serves as a swift method for online file tranfer uploading files to your hosting server. However, due to its lack of encryption, FTP is most suitable for transferring large, non-confidential files.

 

On the other hand, SFTP, or Secure File TransferProtocol, operates similarly to FTP but employs a secure shell for encryption. This makes it an excellent choice for restricting access and securely sending highly classified files to team members or clients.

Use File Compression Software

Utilizing file compression software like 7-Zip enables you to send multiple files in a compressed folder. Zip files, which support lossless data compression, prove efficient in saving both time and space while preserving the integrity of the files. Most operating systems can effortlessly extract Zip files without the need for additional software. This approach is best when sending a comprehensive folder of files to a recipient or when organizing related files.

Upload files to a USB Flash Drive

When working on a project or dealing with a video of substantial storage size, you may opt to transfer it to a flash drive, which can be available in sizes ranging from 2GB to 1TB. This facilitates smoother file exchange among coworkers and provides an additional layer of backup for files. However, it’s essential to note that the tiny size of the flash drive makes it susceptible to misplacement and loss, resulting in data loss. Additionally, it may not be the ideal solution for time-sensitive deadlines and collaborations for remote teams.

How To Share Large Files With DropSend

A straightforward approach to sharing large files involves utilizing a cloud-based file-sharing platform such as DropSend. This platform enables users to send, receive, request, and store files in just one click. You can also explore the platform with a trial period for the first month and choose from various plans that suit your requirements when your trial is over. Given DropSend’s effectiveness in large file transfer, let’s delve into the process of sending large files with DropSend.

Unregistered users can locate a file-sending form on the left side of the home page. Enter the recipient’s email address along with your email address, attach the desired file, and then click on the “Send Your File” button. You may also include a message.

 

If you are a registered user, log in to your account and select the “Send a File” icon. Input the recipient’s email address, compose your message, and attach the file you intend to send. Optionally, you can include a brief description. Registered users also have the advantage of previewing the message before sending it and can upload the file to their online storage for quicker future access. Once the files are uploaded, click the “ Send” button to dispatch the file.

Additional Settings Before Sending A File

DropSend provides the option to employ additional settings to enhance the security of 

DropSend allows you to utilize additional settings to ensure the security of your files. This is crucial to safeguard your files from potential vulnerabilities that hackers could exploit to access your information. Before sending a file, you can:

Add a Number of Download Limits

Restricting the download count for a file serves as a preventive measure against unauthorized access and distribution. This limitation makes it more difficult for potential attackers to repeatedly obtain the file, thereby decreasing the chance of unauthorized sharing or misuse. This introduces an additional security layer for safeguarding sensitive data or confidential content.

To implement a download limit upon sending a file:

1. Navigate to additional settings below the subject box.

2. Specify the desired amount of download limits in the designated box.

 

Set a Link  Expiration Date

By establishing an expiration date, the active period of the shared link is restricted, thereby reducing the risk of unauthorized access and safeguarding sensitive data from unauthorized sharing or downloading.

To set the link expiration, hover below the download limit option and specify the desired number of days for the link to remain active.

Secure Your File with a Password

A password serves to limit access to a file, permitting only those with the correct password to open and view its contents. This measure significantly reduces the risk of data breaches or leaks and empowers the sender to selectively share the password with intended recipients, thereby maintaining control over who can access the shared content. 

 

To password-protect a file, click on “Password” below the downloaded period limit and ensure adherence to the following guidelines to create a robust password:

1. Choose a password that is 6-12 characters long, as longer passwords generally offer enhanced security.

2. Employ a combination of uppercase and lowercase letters, numbers, and special characters to introduce diversity and increase resistance to attacks.

3. Avoid using easily accessible personal information, such as names, birthdays, or common words, to heighten the difficulty of others guessing your password.

4. Create a password that appears random, steering clear of predictable patterns and avoiding the use of consecutive numbers or letters.

5. Consider using a password generator, as these tools often follow predefined rules to generate strong and difficult-to-guess passwords.

6. Use a password manager to securely store and manage complex passwords, providing an additional layer of protection.

Sharing Large Files Made Simple

With many options at your disposal, take the time to comprehend and use these methods properly and wisely. Always ensure that the chosen method aligns appropriately with the information you are sending. 

Sharing large files shouldn’t be a source of stress. By adhering to the approaches outlined above and signing up for your personal DropSend account, web-based file-sharing platform, you can share files effortlessly and securely.