3 Quick Tips to Transfer Big Files via Email

Many individuals have received the dreaded “Email Attachment Too Large” warning when they have tried to transfer big files(or some version of it), which causes them to reconsider the email they are sending. Sometimes the size of that lovely PowerPoint presentation you created is so large that it will never be able to reach your customers through Outlook or webmail.

So, what is the best way to transfer big files over email?

Email does have file size constraints (estimated to be between 10MB and 25MB), and even with the current advancements of major clients and numerous plugins, there are still file size ceilings that may be reached when you try to transfer big files.

Continue reading, and I’ll walk you through three stages that will assist you in determining how to transfer big files over email.

The First Step to transfer big files through Email is to Re-Save Them.

This is frequently forgotten, but it is a fairly simple correction that can be accomplished by choosing choices from the “Save As” menu. PDF is an excellent example since there are several settings that may be used to decide the final file size. Another excellent illustration is provided by photographs and movies. They are available in a mixture of formats, with some offering more compression than others. Whenever possible, save photos in JPG, PNG, or TIF format; other formats will have little or no compression, so it is better to stick with these. When it comes to video, H264 is the most often used format since it offers the greatest amount of compression. Make the most of your time by resaving your work before continuing.

If you have to transfer big files through email, step two is to modify them.

Sometimes it is important to rewrite the file to make it smaller. This might be an excellent moment to go over your work and make improvements to the material. You never know, one page in a PDF or PowerPoint presentation may be enough to reduce the file size. When dealing with photos and video, you may find it necessary to reduce the resolution to a more manageable level. These little adjustments might make a significant impact on the size of the file.

The Third Step to transfer big files Via Email Is to Compress Them.

Anything you want to name it, zip it, archive it, compress it, whatever you want to call it. Whenever you need a fast remedy to reduce the file size, this is always the best option. Consolidate 30 files into a single file, or reduce a 10MB file to a 6MB one. Depending on the source file, reducing a file may result in a significant reduction in file size in certain cases.

These three methods are a simple approach to transfer big files for email transmission without worrying about being rejected due to attachment size. You should now be accustomed to the process to transfer files over email! Sometimes just one of them is enough, and other times it may be a mixture of all of them that is required. Whatever it takes to ensure that the files are delivered is acceptable. Make sure to share some of these recommendations on how to transfer big files by email with all of your coworkers!